Tridion Asked by stran on October 1, 2021
I am trying to re-organized level 30’s files and folders. What is the easiest way to shuffle files and folders around without having to duplicate any components, files and or image folders? There are content placing all over the the 30 level and I need to consolidate to make it easier for Admin.
Tridion has a very useful Cut and Paste feature. You can simply use the Cut option in the item's context menu, or using the buttons in the tool bar, and in a similar manner, paste it in the new location. You can select multiple items and cut and paste them simultaneously.
Another very useful Tridion feature when tidying up is Delete. This can also be found on an item's context menu and in the toolbar. Using the Delete feature will ensure that the item no longer exists to clutter up your system.
For a really successful reorganisation, you may also wish to rename some items. Simply open them up and change the Title.
Answered by Dominic Cronin on October 1, 2021
In addition to actual (Cut & Paste) moves, Favorites
, saved Searches (Virtual Folders
), and Bundles
(only for Tridion 2013) can help content authors and administrators find components and pages.
I would also consider double checking what "easier" means, I've found customers apply different folder structures depending on the use case. For example you might have:
See my post on the differences.
In the long run, where to find items might be more useful to authors than where to put them. With this in mind, I'd have your "admins" confirm their preferences and maybe use Advanced Search to find and then move items by schema, date, author, etc.
Answered by Alvin Reyes on October 1, 2021
As mentioned in other answers, as long as you are not trying to move items between Publications, using Cut
and Paste
will maintain the relationships between referenced items.
In addition to those listed within other answers. there are two more things that you'll need to consider:
If the Folder that you are trying to Paste in to has a mandatory Schema set (i.e. All Components within that Folder must use the Schema specified)...
...Then you cannot Cut
and Paste
a Component using a different Schema in to it. If you try this, then you will get the following error:
You cannot have two Folders/Components with the same name within the same Folder. If you attempt to Cut
and Paste
a Component/Folder in to a Folder that already contains an item with that name, then you'll get a error message.
Additional hints:
Refresh
this frequently during your re-organisation to prevent confusion.Answered by Jonathan Williams on October 1, 2021
Its cut and paste task as you don't want to duplicate it.(as mentioned by experts above). but few points i want to add if your are performing this activity in same publication.
it could be slow process and timeout also when you have lot's of stuff in a folder, so take batches of small items.
Webdav URL of those items would break(if used anywhere)
You may have to revisit your security settings, if using "Inherit Security Settings from Parent" on folders
Answered by Raj Kumar on October 1, 2021
Assuming 030 level is one Publication you should be able to copy/cut and paste the items. Copy/cut and paste will keep all component linking in place, so should be pretty painless.
n.b. If you copy a parent component e.g.
Component A
, with Component Links 1
, 2
& 3
and rename it to be Component B
, the it will still link to Component Links 1
, 2
& 3
. These will need to be updated separately if required.
In your case, take for example a Component A
with several Multimedia Components in it. Within the same publication you could move the Component A
and/or any or all of the images without breaking the links between them. Simply copy/cut and paste to a preferred location.
Copy/Cut and paste can be used on all items (Components, Folders and Pages etc..) as long as it is within the same publication.
If you are looking to move items across publications, as Nick says, you will need to recreate them. Depending how many items you are looking to move you can either do this manually, or create a Core Service script to move them programatically. Careful consideration should be made to maintain cross-linking and pages with either approach.
Another approach I have used in the past, but really depends on circumstances is to use Content Porter to move items across publications. In effect tricking Content Porter to move the items across publication using re-naming. Again, this should be done with caution and considering all implications.
These few blog posts and other SE question cover the approaches at a high level
Using Core service to copy items to different publications
http://davideguida.altervista.org/sdl-tridion-move-items-across-publications/
Answered by Chris Morgan on October 1, 2021
Welcome to the forum and the world of Tridion. If you have the right level of access rights then you will be able to simply cut-paste the folders (and all items within) into other folders. You can do the same with Components, pages and SGs.
You must note though, that you cannot move items across Publications. For instance, if you created a Component at the 050 level, then realized it should've been created in 030, you will have to re-create the Component in the correct Publication. Not only that, you'll also have to relink all the dependencies (e.g. If you have component links and using the component in some way).
Answered by Nickoli Roussakov on October 1, 2021
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