Stack Overflow Asked by DataGeek on December 23, 2020
we are running Power BI on Premium Capacity, I have been trying to share my reports and dashboards with people outside the organization, with no luck. I need some solid instructions on how to share content with external users, with people outside the organization. There is nothing online that makes sense. Some articles say, as long as you have Premium you can just share with anyone. Testing this usually does not work too well. Other articles say I have to add them to my Azure AD, then share, but you need Premium. I thought the benefit of Premium is that you can share, with users that are external. We do many dashboards that need to be shared externally, Power BI is difficult to take seriously if it will not allow this functionality. Please help!
With Power BI Premium, yes you can share with anyone, it is focused on sharing with users in your own organisation/tenancy, as with Premium, you can allocate those users with Power BI Free licenses, so they act as 'Read Only' users. It saves the expense of allocating a Power BI Pro License to consume reports. For users external to your O365 tenancy, you can still share in a few ways.
With option 2 the guest user will have to use your tenancy id in the url, they can't just go to app.powerbi.com as they will be logging into their Power BI tenancy. It will be something like https://app.powerbi.com/home?ctid=1234f5f6-12f3-4567-8ab9-123a456bc78d . With the guest user, you can allocate them a Power BI Free, or if they have one allocated to them in their domain you don't have to. (You don't have to have Power BI Premium to use this option, you can allocate them a Pro license if you wanted to, or they can bring their own.)
There is a third option under the licensing term of Power BI Premium, is that you can used Premium as a backend to your own website that hosts Power BI reports (App owns data), like you can do with Power BI Embedded. You have to build you own website that surfaces and handles reports access, so they don't log into Power BI directly, just your website that sits in top of it.
Answered by Jon on December 23, 2020
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